Advanced Passenger Information
The flights have now been paid for and we need to provide Advanced Passenger Information in order to confirm the bookings and issue tickets.
Please complete the following form before the end of July 2024!
Bank Details
LCS Treasurer Steve Lomas has kindly allowed us to use the LCS bank account to hold finances for this trip. Please use the details here for all payments:
Bank – Co-operative Bank
Name – Mr S M Lomas and Mr P Donovan
Sort code – 08-60-20
Account Number – 01286027
Finances
We originally set a budget of £2,500 to £3,000 per person for the entire trip.
Once we have confirmed bookings for all elements of the trip, we will communicate the exact final total for each individual. Due to some people booking their own flights, and others not golfing, some people will pay different amounts to others.
We’ve asked for a minimum of £1000 to be deposited in the LCS account before the middle of May 2024.
However, we will require full payment from each individual before travel.
The final balances for individuals will cover all flights, hotels and golf where appropriate. It will also cover ‘common ground transport’ – ie, transport to/from US airports, hotels, golf clubs and travel between Portland and Tacoma. It will not cover any additional taxis or transport – ie, taxi’s people may want to take to bars/restaurants in the evenings.
Additionally, lunch/dinner will be provided at Pumpkin Ridge during the Pumpkin Ridge International tournament on Wed/Thur 11th/12th September, and a $20 hotel credit will be provided per person each day which will cover breakfast at Hotel Murano in Tacoma on Fri 13 to Mon 16 September. However, you will need to cover your own food and beverages for all other days.
ESTA & US Immigration
Entry to the US requires a valid ESTA visa waiver.
Everyone is responsible for applying and paying for their own ESTA before travel. An ESTA application costs $21.
An ESTA application can take as little as 48 hours, or as long as 4 weeks. Therefore, it is recommended that people apply for an ESTA before August 2024.
ESTAs can be applied for directly online via the official US government site: US Customers and Border Protection
Please do not use other sites, agents or anyone that charges you more than $21 to apply!
When applying for an ESTA, if asked for a US address, please use the address of your first night of stay – for most people, Courtyard by Marriott, Hillsboro.
When you arrive in the US, you will have to pass through US immigration. Often this can take anywhere from 30-60 minutes depending upon how busy the arrivals area is. You will be required to individually present your passport to an immigration officer who will check your ESTA online and may take your fingerprints and photo. They will usually ask you for your purpose of travel, where you’re staying and how long you’re in the US for. Of course, you can tell them that you’re “here for a golf holiday for a week, staying at the Marriott in Hillsboro”. Not that it’s an issue, but they don’t need to know that you’re travelling to Tacoma or flying back from Seattle! They only really care that you’re leaving the country in less than 90 days.
UPDATE 21/07/24 – We’ve added in a new page detailing the ESTA application process here: ESTA
Travel Insurance
It’s essential that all travellers have suitable travel insurance for this trip!
Remember that there is no NHS in the US, so all health care has to be paid for, and if you needed to be repatriated to the UK for some reason, then the cost can go into the millions of pounds!
Also, if you’re taking your clubs you want to have the piece of mind that you’ll be covered should they be lost or damaged in transit.
And of course, as we’re there to play golf, it’s worth being covered for any damage or injuries caused on the golf course – Americans can be very litigious and won’t hesitate to sue!
With that in mind – and the fact I work in the insurance industry – I’ve found travel insurance that I’m happy covers all of our needs for this trip whilst still being affordable. The insurer is Coverwise (https://www.coverwise.co.uk) – an insurer underwritten by AXA Insurance, so a company I’ve worked with before and trust.
Their “Bronze” travel insurance has a good level of cover, with low excesses. When I entered my details, it came out to about £45 – which is pretty good for ‘Worldwide inc. USA’ travel cover, and it has golf cover by default.
If you already have travel insurance, maybe as part of a bank or credit card, then please make sure it has golf cover and that sports equipment including golf equipment is covered under ‘baggage’.
Of course, you can also find your own travel insurance!
If you do require travel insurance and want us to sort it, then Brian is happy to book it for you. Please be aware the price may vary depending upon your individual circumstances, so I can’t guarantee that £45 price, but use that as a ‘ballpark’ figure.
Please fill out the form here if you want us to arrange insurance!
Sales Tax / Tips / Paying in Bars & Restaurants
For those who have never travelled to the US before, please be aware of the culture around sales tax and tipping!
Unlike the UK where we have VAT factored into prices displayed in shops, this is not the case in the US!
Each state has it’s own sales tax which is added to products “at the register”. This includes food and beverages at restaurants and bars.
We believe Oregon actually does not have a sales tax (Stevie Hughes can confirm), but Washington state (ie, Tacoma/Seattle) has a 6.5% sales tax.
Additionally, it is extremely common to tip in the US, especially hospitality workers such as waiters/waitresses/bar staff/taxi drivers/etc. A lot of people in service industries are on minimum wage, so depend on tips for their livelihood, so please respect them!
What you tip is up to you, but different place/scenarios often have common or expected tips. For example, in a restaurant you would usually tip 15% for good service, or 20% for very good service. In a bar, it’s common to tip $1 per beer, or $2 per cocktail (shorts + mixer are considered a cocktail). In a taxi, it’s usually 15-20%.
Watch out for people offering to carry bags at airports, hotels and golf clubs – they’ll expect a tip! You can always say ‘no’ and carry your own!
Additionally, people who haven’t travelled to the US may be unfamiliar with how debit/card payments work. The waiter/bar tender will often take your card to swipe it and return with two slips of paper and a pen. The slips of paper are usually pretty identical and will show your bill including taxes. They will also have a space to write a tip amount and a second space to write a total (ie, your bill plus tip amount). You need to fill these in on the ‘store copy’ and sign it. You don’t need to fill in the ‘customer copy’, that’s just for your own records, although you may like to in order to keep an accurate record of your spending.
With that said, the US are slowly moving towards Chip And Pin and contactless, which works exactly in the same way as the UK.
Of course, you can also always pay cash too. When a ‘check’ arrives, you can pay cash. The bar staff/waiter will return any change, or just the final check if you’ve paid the exact amount. That’s an opportunity for you to then leave a cash tip.
In bars, it’s extremely common for the to ‘run a tab’. In this case, they will ask for a debit/credit card which they’ll either take an imprint of, or often, keep behind the bar. US bar tender are usually pretty impressive and will remember people and ‘run your tab’ as you order more. Then when you’re done, you can ask to ‘close the tab’, and then they’ll ask if you want to use the same card – you can choose to pay with the card you’ve hand over, a different card, or even cash. You may even be able to split the check across multiple cards/cash if you want to – but always try and make it as easy for the bar tender as possible! Also, don’t forget to tip – you look after your bar staff and they’ll look after you!
Of course, the ‘tab’ system is open to error – or even abuse – so please remember to check your bills before you pay for them, they’ll usually be itemised.
If you want to run a cash kitty, then it’s often easier for the kitty holder to open a tab, but then pay the check with the kitty when it’s closed.
Uber & Other Apps
It’s advisable to download, install and register for Uber before you travel. Uber is by far the easiest way to travel around most US cities.
Uber in most US cities will provide Uber XL vehicles which can often carry up to 6 people (without luggage).
Please be wary getting into taxis on the street unless you’ve booked one. As with most large cities, unscrupulous unmarked/unlicensed taxis will often try to rip tourists off! Always pre-book a taxi and ensure that the car make/model and license plate match up with what you’ve booked.
There are other taxi apps such as Lyft, Via and Bolt – these are all great apps/services as good as Uber. Feel free to download and register with these two. They occasionally offer cheaper rides, although Uber is still the most common service.
Uber will also provide food delivery services to your hotel should you require it. Doordash, Grubhub and Postmates are also good food delivery services.
Identification
A lot of bars/restuarants in the US often require a form of photo ID in order to serve alcohol.
The legal drinking age is 21, but I know people in their 60s who have been ID’d before, so please carry some kind of photo ID (a UK drivers license is usually OK) and please do not be offended if you are ‘carded’! Often the bar tenders themselves can be prosecuted for serving under aged people, so they will usually just have a blanket policy to check all IDs.
Communications
Please check your mobile phone operator’s policy around international travel to the US before you travel!
Some operators have very expensive charges for phone usage in the US, especially for data. Some however, offer travel add-ons to provide cheaper rates whilst travelling.
If you require data whilst travelling and your UK provider is expensive, then maybe consider buying a pre-paid US SIM or eSIM.
Also remember if you need data for golf GPS devices or apps.
WiFi will be available in the hotels, and I would expect it to be available in bars, restaurants and golf clubs.
We will set up a WhatsApp group for updates before we travel, but it will initially be locked down to “minimise noise” for people, so only key people will be able to post. However, we will open it up to all shortly before we depart in order to provide a common channel of communications for everyone on the trip.
Power
Don’t forget that the US has a different power system to the UK! So you will need a 2-pin (round) adapter for UK plugs. Also, the US generally runs on 110v whereas the UK uses 240v. There’s usually no problem using UK electronics/devices in the US, but the lower voltage can mean that batteries/devices can take longer than usual to charge.
Guns!
Please remember that guns are very much legal in the US! Also, I believe both Oregon and Washington state are ‘concealed carry states’ – that means, if you have a permit, it is legal to carry a concealed gun. That’s to say you do not know who might be carrying a weapon, or what’ll take for them to use it! As it requires a permit, most people won’t be, but you never know, so please do not escalate situations with people you don’t know!
